Top 3 Travel moved card issuance from 2 weeks to under 1 minute
- to issue a card, down from 2 weeks
- Under 1 minute
- saved a year
- 20+ days
- visibility of group cash
- Full
Business expense cards for employees at UK multi-entity groups
Fyorin business expense cards for employees are Mastercard Commercial Debit cards for the people who spend for your business. Limits follow the role, receipts arrive as they spend, and the card stays with the company when they move on.
- 5 to 10 day onboarding
- No lengthy IT project
- Cards issued in under a minute
Limits by role
€5,000€200,000+
Receipt missing: card blocked
Card stays with the business
Employee expense cards in place of out-of-pocket claims
Out-of-pocket claims are slow for everyone. The employee waits to be reimbursed, the approver signs off a stack of receipts weeks after the spend, and finance keys the lot into the ledger.
Employee expense cards take the waiting out.
With Fyorin, each employee who needs to spend gets a card with rules set by finance. Payments are visible as they happen, and every transaction posts to your ERP. It is the core of Fyorin’s business expense cards.
Virtual
GBP
Physical
EUR
PrepaidDebit
A virtual card, straight away
Create a virtual card in GBP, EUR or USD in under a minute. Virtual cards cost nothing to issue or use and are valid for up to 3 years.
A physical card for the road
Order a physical card for travel and in-person spend. Physical cards are valid for up to 5 years and generally carry a creation fee, a delivery charge and a monthly maintenance fee.
Prepaid or business debit card
Run each card as prepaid, with a balance guaranteed to it, or as a business debit card with a limit on the linked account.
Spending limits by role, from €5,000 to over €200,000
Each employee card gets a real-time spending limit set for the role. Default limits start at €5,000 and can go over €200,000, so a field engineer and a regional director can each hold a card that fits the job.
Approvals that follow your structure
Approval permissions can be value-based and cross-entity, and approvers can sign off on mobile. Multi-level user permissions define who can perform which actions, and approvers need no ERP licence in each entity to sign off.
- Claim submittedReceipt attached
- Routed by value and entityTo the approver who should see it
- Signed off on mobileApproved
Controls that match how people spend
- Merchant controls, so a card works where it should
- Geography controls for teams that travel or stay local
- Time windows for spend tied to an event or a trip
- Prepaid or debit mode, chosen per card
Where the budget is fixed, use prepaid cards for employees.
How do employee expense cards collect receipts?
Employees add receipts and invoices on the go, so the evidence is captured when the money is spent. If a receipt is missing, you can block the card instantly.
With one claim, one budget, finance reviews only where needed.
Name a claim. A sales trip, a site visit or a client event.
Set its coverage period. The dates the claim covers.
Link a card. Everything spent on it is added to the claim automatically.
Let it route. The claim goes for approval to the person who should see it.
Claim
Sales trip
Linked card •••• 4821Spend added automatically
- Rail fare £86.40
- Hotel, Leeds £184.00
- Client lunch £64.20
Routed for approval
Signed off on mobile
Cards in a minute, limits by role, receipts as people spend.
Book a demoWhat happens to an employee’s card when they leave?
Fyorin cards outlive the employee, so there is nothing to reissue when someone leaves or changes role. Revoke or reissue access instantly and the card carries on with its next holder.
| When this happens | Cards that belong to the cardholder | Fyorin company expense cards |
|---|---|---|
| Someone leaves | The card is cancelled and a new one ordered for the next person | Access is revoked instantly and the card stays |
| A role changes | A new card for the new role | Access is reissued to the person in the role |
| Subscriptions on the card | Every vendor needs new payment details | Vendors keep charging the same card |
Subscriptions are the clearest case, and virtual cards for business show how one card per vendor keeps them running.
VAT recharging and ERP sync with NetSuite or Xero
Map VAT, entities and countries once, and employee card costs are recharged across entities the moment they are submitted. Card transactions then post and reconcile in NetSuite, Xero or another ERP through a native two-way sync. Procurement and PO approval stay in the ERP.
- NetSuite
- Microsoft Dynamics
- Sage
- Xero
- QuickBooks
- Zoho
- Odoo
- Acumatica
Top 3 Travel saves 20+ days a year with Fyorin
Top 3 Travel saves 20+ days a year and issues a card in under 1 minute, down from 2 weeks. Fyorin is used by 500+ businesses in 20+ countries across 22 industries.
Elitavia
Payment runs on the same platform went from 5 days to 1.
- saved a year
- 48 days
- saved a year
- €40k+
Thought3D
Time and cost saved by running finance on Fyorin.
- saved a month
- About 8 hours
- saved a year
- €40k
Expense cards for employees FAQ on limits and leavers
Issuing, limits, receipts and what happens when people move on.
Book a demoAre employee expense cards credit cards?
No. Fyorin cards are Mastercard Commercial Debit cards. Each one runs as prepaid, with a balance guaranteed to the card, or as a business debit card, with a limit that draws on the balance of the linked account.
How do I give an employee an expense card?
Issue a virtual card in under a minute, in GBP, EUR or USD. You can also order a physical card for travel and in-person spend, valid for up to 5 years.
Can I set different limits for different roles?
Yes. Each card has its own real-time spending limit and merchant controls, so a card can match the role of the person holding it.
What happens if an employee does not submit a receipt?
You can block a card with a missing receipt instantly.
Do cards need replacing when someone leaves?
No. Cards belong to the business, so you revoke or reissue access instantly when a role changes.
Who approves employee spend?
You decide. Approval permissions can be set by value and across entities, and approvers can sign off on mobile.
How to start with Fyorin, from demo to your first card
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A demo on your setup
We walk through Fyorin with your entities and your ERP in view, so you see how your own spend would run.
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Start with one module
Begin with cards and add business accounts, payables, receivables or treasury when you are ready.
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Cards in under a minute
Once you are live, issue virtual and physical cards in GBP, EUR and USD in under a minute each.
Book a demo of Fyorin expense cards for your employees
Issue the card, set the limit, collect the receipt, post it to the ERP. Book a demo to see employee expense cards running in your entities.
One card per person, one set of rules, one ledger.